Restoring deleted documents
Find deleted invoices, quotes, expenses and projects and restore them with a single click.
When you delete a document, it only disappears from the list. Blond keeps it until you restore it — there's no automatic deletion period.
What you can restore
| Area | Restore | Good to know |
|---|---|---|
| Invoices | yourself | Sent invoices can't be deleted in the first place |
| Quotes | yourself | Sent quotes can't be deleted in the first place |
| Expenses | yourself | — |
| Projects | yourself | — |
| Customers and contacts | through support | Deleting a customer also deletes its contacts |
| Time entries | not possible | Deleted time entries are gone for good |
Show deleted entries
- Open the list, e.g. Invoices, Quotes, Expenses or Projects.
- Click the filter icon (Filter) next to the search field.
- Turn on Only trashed and click Show.
The list now shows deleted entries only — greyed out, with an arrow icon at the end of each row.
TIP
Can't find the document? The other filters, such as status or period, also apply to deleted entries. Reset them or search for the document number directly.
Restore an entry
Click the Restore arrow at the end of the row. The entry is back in the regular list right away.
Afterwards, clear the filter via Filter → Reset. Blond remembers the filters of each list — otherwise you'll keep seeing only deleted entries next time.
Note
You only see the arrow if your role is allowed to delete entries in that area. Learn more under Manage your team.
What happens when you restore
Deleting and restoring affect numbers, accounting and payments:
| Affects | On delete | On restore |
|---|---|---|
| Document number | stays reserved, isn't reassigned | document keeps its original number |
| Bookings (invoices, expenses) | are removed from accounting | are recreated automatically |
| Recorded payments | are deleted | are not restored — the document is open again |
| Bank reconciliation | link to the bank transaction is removed | Blond looks for matching open bank transactions again |
If a restored expense or invoice was already paid, check the bank reconciliation or record the payment again.
Closed financial year
You can't delete or restore documents from a closed financial year.
Delete permanently
DANGER
If you select entries in the Only trashed view and delete them again, Blond removes them permanently. This can't be undone.